Canadian Notice and Access

Savings Calculator


This calculator is for Canadian issuers to estimate the cost savings of distributing proxy information to securityholders using the Notice and Access and Traditional (Full Set) delivery methods. Both methods are automatically compared to determine if print and postage savings may be obtained by using Notice and Access.

To calculate the potential savings, please input the Number of Packages your company mailed for the last proxy mailing.  For greater accuracy, input the postage and print costs from the invoice(s) for your most recent Traditional proxy mailing project.

Broadridge offers a variety of web-based applications that encourage online investor engagement, information access and proxy voting:

Number of Packages

Estimated Number of Records Processed
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  Traditional Mailing Notice and Access $ Difference % Difference
Printing Costs
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Refer to your printer invoice for the cost of your proxy material production or leave blank and we will use an average rate of $1.76 per information circular required (based on a sample of Broadridge’s issuer mailings). For assistance contact your Broadridge representative.

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Postage
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If you leave ‘postage’ blank we will use the Canada Post Corporation “Canada Post” rate of $3.65 for packages between 201 and 300 grams (updated as of March 31, 2014). For assistance contact your Broadridge representative.

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Beneficial Processing Fee
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This fee is for imaging Voting Instruction Forms, Quick Response (QR) codes, collecting investor choice consents (i.e. electronic delivery), receiving material to be mailed, coordinating the proxy distribution, vote processing and reporting.

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Envelopes/
Forms
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Broadridge utilizes its scale to achieve significant savings on envelopes and forms. These savings are passed on to the issuer.

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Proxy Services Fee
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The Proxy Services Fee (referred to as the Intermediary Nominee Coordination Fee on Broadridge invoices) is for coordinating proxy processes on behalf of 850 intermediaries in Canada and the U.S. This involves the processing of over 10,000 possible combinations of investor, intermediary or issuer choices.

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Notice and Access Fee
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This fee is for the data processing of Notice and Access proxy jobs.

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Total
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Traditional
Notice

Traditional Mailing: --

Notice and Access: --


Cost Savings: --

Suggestion: Export to PDF before you attach the results to an e-mail when you share this information.

Disclaimer: This calculator is provided as a convenience for estimating purposes only. A variety of factors, including the number of securityholders receiving material, meeting type and the size and weight of the Traditional package mailed will impact the calculations, and, therefore, the amount of potential savings, if any, that may be realized by using the Notice and Access delivery method.  Broadridge does not and cannot guarantee the accuracy of the calculations. Please contact your Broadridge representative today to obtain an analysis and quotation for your next proxy mailing project.